Christmas time is a very busy time for every business owner: you have to take care of your business, add in extra holiday marketing and take care of your family (I am thinking about Christmas cooking and baking, family visits and presents). Wouldn’t it be great if you could prepare your business for busy times? Instead of having the busiest time of the year, you could have the most wonderful time.

You can do that, when you put these 4 solutions in place:

1) Recognize what stresses you and change it.

 

Pay attention to what stresses you repeatedly. Is it the urgent change a client wants to make? Are you adding to many things into your day, setting yourself up for failure?

As soon as you recognize what stresses you in busy times, you can prepare to handle it a different way before you get to the busy time. If you have a plan in place, it will be easier to handle stress and be more relaxed.

2) Use time blocking.

Get out your calendar and start making appointments with yourself. Decide when you’ll check email and when you’ll work on client projects, then stick to the schedule. These self-imposed deadlines will not only force you to get the work done, but they’ll help keep you focused, so rather than wasting time on Facebook, you’ll be working on your business.

3) Proper documentation.

Do you find yourself reinventing the wheel every time you have to write a blog post or upload a graphic to your blog? Take 5 minutes and document the steps in a checklist, then next time you have to do it you’ll be able to quickly work out what needs to happen. There will be fewer mistakes, and the work will get done faster.

An additional benefit for having a checklist and templates is that you will be prepared when you decide to delegate repeat tasks that don’t need your personal touch.

4) Prepare to work on the go.

Your smart phone can make work from anywhere you are easy. The first step is to move the files that you know you will need to the cloud, so you can access them from anywhere.  You can use apps like Dropbox or Evernote to store those important files.

Talking about apps, they can make your life easier! Stuck in a waiting line? You can use the time to create a graphic or check your engagement in any of your social networks.  You can even write and schedule your next social media updates.

All of these systems can be set up in advance. Then, when you are busy, you are prepared. But remember, you have to take action. You have to put in the work first, before you can earn the rewards, but the benefits are sweet. In the end, you’ll wonder how you ever managed before you did these four things to improve your business.